Print from your Mac

Desired Outcome

Printing on a Mac
Having the ability to apply print settings to your files

Step-by-Step Guide

With a document open on your Mac, choose File > Print, or press Command-P.

The Print dialogue opens, with a small preview of how your document will look when printed. Click the arrows below the preview to scroll through the pages.

Tip: To view a full-size preview in the Preview app, click the PDF pop-up menu, then choose Open PDF in Preview.
If the settings in the Print dialogue are fine as is, click Print, and you’re done. Otherwise, continue to step 3.
Choose any of the following common print settings (you may need to click Show Details to see some of the settings):
- Printer: Choose the printer you want to use. If the printer you want isn’t available, you can add one. If you see an icon next to the printer you want to use, there may be an issue you need to resolve.
- Presets: A preset is a group of print settings. In most cases you can use the default settings, but you can also choose a group of settings you’ve saved from a previous print job.
- Copies: Specify the number of copies you want. To print all pages of a document before the next copy prints, click Show Details, click the print options pop-up menu, choose Paper Handling, then select “Collate pages.”
- B & W (or Black and White): Select to print in black and white, if your printer has this capability.
- Two-Sided: Select this to print on both sides of the paper (also called duplexing), if your printer has this capability.
- Pages: Choose to print all pages, a single page or a range of pages.
- Orientation: Click the buttons to switch between portrait or landscape orientation.

For more detailed information about printing options, see the Advanced printing on your Mac guide.

You might see different options in the Print dialogue depending on your printer and the app you’re using. If these instructions differ from what you’re seeing, check the documentation for the app you’re using by clicking Help in the menu bar.

Note: If you print a document and see unexpected margin sizes or clipped text, there may be a conflict between the margins set for your page size in the app and the non-printable area of the page set for your selected printer. Try setting the non-printable area for the page size to zero.