Add Shared Calendars in Outlook
Desired Outcome
- Share calendars with someone within Microsoft Outlook
- Add a shared mailbox into your calendar
Step-by-Step Guide
Before you start
- Ensure access to the additional account has been granted permission through the selected administration portal first.
You’ll need with you
- Outlook account
- Administrator access to required shared calendar
Adding a shared calendar
- Once in Outlook, you will see the 3 tabs in the bottom left corner. Click the Calendar tab.
- The Home tab on the top will already be selected. Follow along the buttons until you see Open Shared Calendar and click to open.
- Type the shared calendar or account name in the search bar (eg. Reception). Once it appears, select and click Open
- You will now see the named shared calendar appear on the left column under Shared Calendars
- After approximately 3-5 minutes, you will see a prompt to allow the server to configure settings.
- Make sure to select the tick box for Always use my response, before clicking Allow.
Note: If you have added an additional mailbox, this can include the attached calendar also. If you are adding the mailbox also, it is best to proceed with this first.